Guidroo Documentation
Learn how to use Guidroo to create, manage, and deliver exceptional online learning experiences.
Welcome to the Guidroo documentation! This comprehensive guide will help you master our online learning platform, from setting up your first course to conducting live video sessions with students.
What is Guidroo?
Guidroo is a powerful online learning platform designed for educators, tutors, and educational organizations. Whether you're an individual tutor or running a large educational institution, Guidroo provides all the tools you need to:
- Create and manage courses with ease
- Conduct live video sessions with students
- Track student progress and engagement
- Process payments and manage billing
- Collaborate with team members and tutors
Getting Started
For New Users
If you're new to Guidroo, start with our comprehensive guides:
- Getting Started Guide - Set up your account and create your first course
- Onboarding Guide - Complete step-by-step setup process
- Team Management - Learn how to invite and manage team members
For Educators
Ready to start teaching? These guides will help you create engaging learning experiences:
- Course Creation - Build comprehensive courses and manage content
- Session Management - Schedule and conduct live sessions
- Video Calls - Master live video teaching with advanced features
Key Features
Batch (Course) Management
- Create batches (courses) with structured content
- Set pricing, payment options, and student capacity limits
- Track student enrollment and progress
- Manage batch status (Upcoming, Active, Completed, Archived)
- Assign tutors and co-tutors to batches
Session Management
- Create live or offline sessions within batches
- Schedule sessions with flexible start/end times
- Go-live feature for starting video sessions
- Session recording and playback
- Track session attendance and engagement
- Session analytics and performance metrics
Contacts & CRM
- Manage contacts (leads, prospects, students) with stages
- Track contact activities, notes, and comments
- Tag and organize contacts
- Automatically convert contacts to students when moved to "WON" stage
- Contact page visit tracking and engagement metrics
Live Video Sessions
- Start live sessions with video room integration
- Participant management (HOST, MODERATOR, PARTICIPANT roles)
- Third-party video provider support (provider-agnostic)
- Secure room tokens and access control
- Session recording capabilities
Team Collaboration
- Invite team members with roles: ADMIN, TUTOR, STUDENT, MEMBER
- Role-based permissions and access control
- Manage team invitations and pending requests
- Change member roles and permissions
Reminders & Notifications
- Schedule email reminders for sessions and batches
- Configure reminder triggers (before session, after session, batch start, payment due)
- Customizable reminder templates
- Automated reminder job processing
Student Management
- Student enrollment in batches
- Student dashboard with progress tracking
- Student analytics (study hours, completed tasks, attendance)
- Payment status tracking for enrolled students
Analytics & Reporting
- Organization analytics (revenue, sessions, cohorts)
- Session-specific analytics (attendance, engagement, duration)
- Student analytics dashboard
- Real-time analytics integration with video room data
Subscription & Billing
- Free, Pro, and Business subscription plans
- Subscription enforcement (student limits, session duration, storage)
- Stripe integration for payments
- Student payment processing (separate from organization subscriptions)
Quick Start Checklist
Ready to begin? Follow this checklist to get started:
- Sign up for your Guidroo account
- Complete your profile with teaching information
- Create your organization and invite team members
- Set up your first course with content and sessions
- Schedule your first live session with students
- Configure payment processing to accept student payments
Need Help?
Our documentation is designed to be comprehensive and easy to follow. If you need additional support:
- Search for specific topics using the search functionality
- Browse the table of contents for organized learning
- Contact support for personalized assistance
- Join our community to connect with other educators
What's Next?
Ready to start your Guidroo journey? Begin with our Getting Started Guide to set up your account and create your first course.
Happy teaching! 🎓