Getting Started with Guidroo

Welcome to Guidroo! This guide will walk you through setting up your account, creating your first course, and starting to teach students online.

Table of Contents

1. Account Setup and Onboarding
2. Creating Your Organization
3. Inviting Team Members
4. Setting Up Your First Course
5. Creating Live Sessions
6. Starting Your First Video Call
7. Next Steps

Account Setup and Onboarding

Step 1: Sign Up for Guidroo

1. Visit the Guidroo website and click "Get Started"
2. Enter your email address and create a secure password
3. Verify your email address by clicking the link in your inbox
4. Complete your profile information

Step 2: Complete Your Profile

During onboarding, you'll be asked to provide:

• Full Name: Your display name for students
• Profile Picture: Upload a professional photo
• Bio: Brief description of your teaching experience
• Subjects: What you teach (Math, Science, Languages, etc.)
• Time Zone: For scheduling purposes

Step 3: Choose Your Theme

Select your preferred interface theme:

• Light Mode: Clean, bright interface
• Dark Mode: Easy on the eyes for evening teaching
• Auto: Automatically switches based on your system settings

Understanding Organizations in Guidroo

What is an Organization?

An Organization in Guidroo is your teaching workspace - think of it as your virtual school or tutoring center. It's where you:

• Manage all your courses and teaching content
• Invite team members (other tutors, administrators)
• Track students and their progress
• Handle billing and payments
• Organize everything in one place

Why Organizations Matter:

• Professional Structure: Organize your teaching business like a real school
• Team Collaboration: Work with other tutors and staff
• Student Management: Keep all your students organized
• Scalability: Grow from individual tutoring to a full teaching business

Organization vs. Personal Account

Personal Account:

• Just you teaching individual students
• Limited features and students
• Good for starting out

Organization Account:

• Multiple tutors and team members
• Unlimited students and courses
• Advanced features and analytics
• Professional business structure

Creating Your Organization

Step 1: Organization Details

Create your teaching organization with these details:

• Organization Name: Your school, tutoring center, or personal brand
• Description: What your organization offers
• Website: Your organization's website (optional)
• Logo: Upload your organization's logo

Step 2: Business Information

Provide your business details:

• Address: Your organization's location
• Phone Number: Contact number for students
• Business Hours: When you're available for support
• Currency: Your preferred payment currency

Inviting Team Members

Step 1: Invite Team Members

Add tutors, administrators, and support staff to your organization:

1. Go to Settings → Team Members
2. Click "Invite Member"
3. Enter their email address
4. Select their role:
   • Admin: Full access to all features
   • Tutor: Can create and manage courses
   • Member: Basic access to view content

Step 2: Role Permissions

Understand what each role can do:

Administrator:

• Create and manage all courses
• Invite team members
• Access billing and payments
• Manage organization settings

Tutor:

• Create and manage their own courses
• Schedule live sessions
• View student progress
• Access teaching materials

Member:

• View assigned courses
• Access shared resources
• Participate in team discussions

Understanding Guidroo Subscriptions

How Guidroo Pricing Works

Guidroo offers flexible subscription plans that grow with your teaching business. Every new account starts with a free plan so you can begin teaching immediately without any financial commitment.

Free Plan - Start Teaching Today

What's Included:

• Up to 5 students - Perfect for individual tutors
• Basic course creation - Create simple courses
• Live video sessions - Conduct real-time classes
• Basic analytics - Track student progress
• Community support - Help from other users

Perfect For:

• New tutors just starting out
• Individual teachers with small classes
• Testing the platform before upgrading
• Part-time tutoring businesses

Pro Plan - Grow Your Teaching Business

What's Included:

• Unlimited students - No limits on enrollment
• Advanced course features - Rich content and assessments
• Payment processing - Accept payments from students
• Advanced analytics - Detailed performance insights
• Priority support - Faster help when you need it
• Custom branding - Use your own logo and colors

Perfect For:

• Established tutors with growing student base
• Small tutoring businesses
• Teachers wanting to monetize their expertise
• Anyone ready to scale their teaching

Business Plan - Professional Teaching Organizations

What's Included:

• Multiple organizations - Manage different teaching brands
• Team management - Invite tutors and administrators
• Advanced team features - Role-based permissions
• Enterprise analytics - Comprehensive business insights
• Custom integrations - Connect with other tools
• Dedicated support - Personal account manager

Perfect For:

• Tutoring centers and schools
• Online education companies
• Teams of tutors working together
• Large-scale teaching operations

Automatic Free Subscription

How It Works:

• Start Free: Every new account begins with the Free plan
• No Credit Card Required: Start teaching immediately
• Full Access: Use all Free plan features right away
• Easy Upgrade: Upgrade anytime as you grow

Why We Offer Free:

• Try Before You Buy: Test all features before committing
• Build Your Business: Start earning before paying
• Risk-Free: No financial commitment to get started
• Prove Value: See results before upgrading

When to Upgrade Your Plan

Upgrade to Pro When:

You're Ready to Scale:

• You have more than 5 students
• You want to accept payments from students
• You need advanced course features
• You want detailed analytics

Signs You Need Pro:

• Students asking to pay for your courses
• Running out of student slots
• Wanting to create more complex courses
• Need better support and features

Upgrade to Business When:

You're Building a Team:

• You want to hire other tutors
• You need multiple teaching brands
• You want advanced team management
• You need enterprise-level features

Signs You Need Business:

• Planning to hire tutors or staff
• Managing multiple teaching businesses
• Need advanced analytics and reporting
• Want dedicated support and account management

How to Upgrade Your Subscription

Step 1: Access Billing Settings

1. Go to Settings → Billing & Subscription
2. View your current plan and usage
3. Click "Upgrade Plan" button
4. Choose your new plan

Step 2: Choose Your New Plan

Compare Plans:

• See all features side by side
• Calculate costs based on your needs
• Preview benefits of each plan
• Choose the right fit for your business

Step 3: Complete Payment

Payment Options:

• Credit Card: Visa, MasterCard, American Express
• PayPal: Use your PayPal account
• Bank Transfer: Direct bank payments
• Annual Discount: Save money with yearly billing

Subscription Benefits Explained

Why Subscriptions Matter

Consistent Access:

• Reliable Platform: Always-available teaching tools
• Regular Updates: New features and improvements
• Technical Support: Help when you need it
• Data Security: Your content and student data protected

Business Growth:

• Scalable Pricing: Pay only for what you use
• Professional Features: Tools that help you succeed
• Student Trust: Professional platform builds confidence
• Competitive Advantage: Advanced features over competitors

Free vs. Paid Features Comparison

Free Plan Limitations:

• Limited to 5 students
• Basic course features only
• No payment processing
• Community support only
• Basic analytics

Paid Plan Benefits:

• Unlimited students
• Advanced course creation
• Payment processing included
• Priority support
• Detailed analytics
• Custom branding options

Setting Up Your First Course

Step 1: Create a New Batch

A "Batch" in Guidroo is a course or class that students can enroll in:

1. Navigate to Batches in your dashboard
2. Click "Create New Batch"
3. Fill in the course details:
   • Course Name: e.g., "Advanced Mathematics - Grade 10"
   • Subject: Select from the dropdown
   • Description: What students will learn
   • Start Date: When the course begins
   • End Date: When the course ends
   • Max Students: Maximum number of students

Step 2: Set Pricing and Payment

Configure how students will pay for your course:

• Free Course: No payment required
• Paid Course: Set your price and currency
• Payment Required: Choose if payment is mandatory before enrollment

Step 3: Assign Tutors

Select who will teach this course:

• Primary Tutor: Main instructor for the course
• Co-tutors: Additional instructors who can help
• Tutor Roles: Define what each tutor can do

Creating Live Sessions

Step 1: Schedule a Session

Create individual sessions within your batch:

1. Go to your batch details page
2. Click "Add Session"
3. Fill in session details:
   • Session Title: e.g., "Introduction to Algebra"
   • Date and Time: When the session will occur
   • Duration: How long the session will last
   • Type: Live session or recorded content
   • Description: What will be covered

Step 2: Add Session Content

Prepare materials for your session:

• Overview: Brief description of the session
• Learning Objectives: What students will achieve
• Materials: Files, documents, or resources needed
• Notes: Teaching notes and reminders

Step 3: Invite Students

Add students to your session:

1. Click "Invite Students" on the session page
2. Select students from your batch
3. Send invitations via email
4. Students will receive calendar invites

Starting Your First Video Call

Step 1: Start the Live Session

When it's time for your session:

1. Go to the Sessions page
2. Find your scheduled session
3. Click "Start Live Session"
4. The system will create a video room
5. You'll receive a join link to share with students

Step 2: Join the Video Call

Once the session is started:

1. Click the "Join Session" button
2. Allow camera and microphone permissions
3. Test your audio and video
4. Wait for students to join

Step 3: Manage the Session

During the live session, you can:

• Share Screen: Show presentations or documents
• Use Whiteboard: Draw and explain concepts
• Chat: Communicate with students via text
• Record: Save the session for later viewing
• Manage Participants: Mute/unmute students, remove if needed

Step 4: End the Session

When the session is complete:

1. Click "End Session"
2. Confirm you want to end the call
3. The recording will be processed
4. Students will be notified the session has ended

Next Steps

Explore Advanced Features

Once you're comfortable with the basics, explore these features:

• Student Management: Track progress and attendance
• Payment Processing: Set up automated billing
• Content Library: Organize teaching materials
• Analytics: View engagement and performance data
• Mobile App: Teach on the go with our mobile app

Get Help and Support

• Help Center: Browse our comprehensive documentation
• Video Tutorials: Watch step-by-step guides
• Community Forum: Connect with other educators
• Support Team: Contact us for personalized help

Best Practices

• Test Your Setup: Always test your equipment before sessions
• Prepare Materials: Have your content ready in advance
• Engage Students: Use interactive features to keep students engaged
• Follow Up: Send session recordings and follow-up materials
• Gather Feedback: Ask students for feedback to improve

Troubleshooting

Common Issues

Video/Audio Problems:

• Check your internet connection
• Ensure camera and microphone are not blocked
• Try refreshing the page
• Use a different browser if needed
• Check browser pop-up is not blocked

Student Can't Join:

• Verify the session is started
• Check the join link is correct
• Ensure students have the right permissions
• Try sending a new invitation

Session Won't Start:

• Check your internet connection
• Verify you have the correct permissions
• Ensure the session is scheduled for the right time
• Contact support if the issue persists

Getting Help

If you encounter issues:

1. Check our Help Center for common solutions
2. Search our Knowledge Base for specific topics
3. Contact Support for personalized assistance
4. Join our Community Forum to ask other users

---

Congratulations! You're now ready to start teaching with Guidroo. Remember, our support team is always here to help you succeed. Happy teaching!